4th JMC Meeting Minutes

MEETING AGENDA
1. Amendment, acceptance and adoption of previous Minutes of Meeting
There was no review of the previous Minutes of Meeting (MoM#3) since this meeting was intended to meet up with the newly appointed Property Manager - Burgess Rawson Management Sdn Bhd (hereinafter referred to as “BR”) for Desa Putra whose services will come into effect from 1st August 2008.
2. Presentation of Action Items as agreed at the previous Minutes of Meeting
N/A
3. Agenda topics
3.1 Appointment of Service Providers
The meeting discussed on a few proposals of each category of service, which were submitted by some potential service providing companies to JMC through BR. The meeting underwent extensive consideration in relative to present condition of budget and future implications, the meeting unanimously made a collective decision to engage/appoint the following service providers effectively as from 1st August 2008; Particulars Name of Company Contract Price Remarks Security Kawalan Perwira (M) Sdn Bhd RM 19,599.30 Person to contact: Mr. Daniel Chan H/P 012 3113753 Address: 3-2, Jln KP 1/8 Kajang Prima 43000 Kajang SDE Cleaning Ambience Daya Jana (M) Sdn Bhd RM 7,650.00 Person to contact: Ms Jenny Ganesan H/P 012 3095066 Address: P-113A !st floor, Tropic Shopping Centre, 15, Jln PJU 8/1, Bandar Damansara Perdana, 47820 Petaling Jaya SDE Swimming Pool CH Pool RM 1,550.00 Person to contact; Mr Chong Chee Hong H/P 017 8895137 Address: 6, Lrg Brunei 2, Off Jln Pudu, K.L 55100 Wilayah Persekutuan Landscape WC Landscape RM 2,500.00 Person to contact: Mr. Vincent Cheah H/P 01203328245 Address: Block E-3A-2, East Lake Residence, Tmn Serdang Perdana,43300 Seri Kembangan, SDE The JMC emphasized that a probation, termination and penalty clauses must be included in the contract agreement.
Action Items	Responsible Parties	Deadline
To produce circular letters informing all residents about the appointment of new Property Manager and Service Providers. To post the cleaning schedule on the bulleting board.	BR	1st August 2008 1st week of Aug.
2. Defect List
The Developer (MSL Properties/GQA) was informed that despite the defect list had been submitted to the Developer since January 2008, the issue has been outstanding to-date and no attempt of rectification was made tangible to JMC. The Developer advised the meeting that its consultant and contractors would hold a joint inspection on 31st July 2008 at 1000 hrs, Desa Putra site and welcomed BR to join such inspection. BR agreed to send their personnel to do so.
Action Items	Responsible Parties	Deadline
To join the inspection with the Developer	BR	31st July 2008
3. Spring Cleaning
BR informed the meeting that without extra charge, on the 1st August 2008, there would be a spring cleaning for all the blocks including lifts and car-parks floors where the fire water hose at a respective car-park floor would be used as a cleaning instrument with the intention to simultaneously conduct the integrity test of the fire water hose.
Action Items	Responsible Parties	Deadline
To do spring cleaning	BR and the cleaning provider	1st August 2008
4. Cleaning of the Lifts
The meeting agreed that BR would remove the ply-wood sheets in all the lifts and clean. The Developer promised to replace the missing light-covers in all the lifts.
Action Items	Responsible Parties	Deadline
To remove the ply-wood sheets and clean all the lifts To replace the missing light-covers in all the lifts	BR and the cleaning provider MSL/GQA	1st August 2008
5. AOB
The following are items discussed and agreed;
Action Items	Responsible Parties	Deadline
To review the house rules, summarize and circulate to all Residents. To provide the color code of DP common areas to BR To put up a banner telling the residents of taking over of property management. To purchase a digital camera (budget 400+ RM) and later become JMC property	BR MSL/GQA BR BR	1st week of Aug 1st week of Aug 1st August 2008 1st August 2008
6. Next Meeting
The next meeting schedule was not fixed at this meeting, however sufficient time will be given to notify the members prior to the next meeting.