Last year when i collected my key for Desa Putra Condo, Mr. Azzizi was the person who assisted me to inspect the apartment. He is now in F&B business in Port Dickson. During my recent visit to Melaka and Port Dickson, I coincidently went to his outlet and having lunch there. Apparently, his outlet is with most prominent signboard, and design (go the feeling like in KL). Wish him has a good venture in his business. He can be contacted at 012-3993373
(Full Details copy can be obtained from Management Office)
Matters Arising
Request from Arab Community
Mr Abdul Rahman Alseddiqi was introduced by Mr Abbas F Mahmud to the members of the Meeting. Mr Abdul Rahman Alseddiqi would be the intermediary person to converse matters concerning the Arab community to the JMC.In regards of the creation of football field as per the request from the Arab community, the Meeting has decided that the request would be approved subject to the availability of fund. Meanwhile, Mr Robinson Rodrique, Mr Brian Wong and Mr Abdul Rahman Alseddiqi have been assigned by the Meeting to carry out a survey of places where are deemed suitable to be used as a football field.
Fire Alarm System
BRM informed the Meeting that the Management has received one (1) quotation thus far for the installation of the 2nd siren. The purpose of the 2nd siren is to confirm should there is a real fire. The Meeting requested BRM to source for additional quotations for the installation of the 2nd siren for fire and present the quotations to the JMC at the next Meeting.
Warning/ Alarm Light
The proposal for the installation of the warning/alarm light system at each level of exits to warn motorists of the incoming vehicle was still pending. The Meeting requested BRM to source for additional quotations for the said installation works. Besides, the Meeting also suggested BRM to install a sensor to alert motorists at Ground Floor when a car approaching the ramp from Level P1 to Ground Floor.
One (1) Way Signage
The Meeting commented that there should be sufficient and clear signage being installed for the driveway at the Ground Floor to indicate way to enter and exit. This signage is important to promote smooth traffic along the driveway and to prevent drivers from travelling in an opposite way. There was a suggestion from the Meeting to draw and paint lines on the road to indicate the way for entrance and exit along the driveway at Ground Floor. However, the suggestion was rejected by the Meeting as the Meeting was of the opinion that the driveway would not look nice with the lines on it.
The Meeting then decided to install a one (1) way signage board at the driveway for easy identification of traffic flow and the Meeting requested BRM to source quotations for the said signage.
Access Doors and Update
BRM informed the Meeting that the sub-contractor had carried out repairs work to the access doors. The faulty circuit board located in the Management Office which controls the sensors of the access doors had been rectified and thereafter, the access card system for Block A, B & C is functioning.
Barrier Gate and Access Card System
The Meeting was informed that the present access card system allows users to gain access to all blocks using the same access card. Some members of the Meeting were of the opinion that such system is better as it provides much convenience to users during rainy times. However, some members of the Meeting were not agreeable to the comment as such system would jeopardize the security in the condominium.
Those members of the Meeting were of the opinion that residents may look for other access to their own block during rainy times. The Meeting decided that this matter would be further reviewed and studied by the Building and Facilities Sub-Committee. The Sub-Committee would then present its proposal on the said matter to the JMC.
The meeting also noted that the wiring for the access doors particularly on the Ground and First Floor of each block has been exposed since the repositioning of the EM locks were completed by the sub-contractors. The Meeting commented that the exposed wiring would jeopardize the security system in the condominium.
The Meeting requested BRM to write formally to the developer requesting for the exposed wiring to be concealed inside the access doors. BRM reported to the Meeting that the sub-contractors had come to rectify the intercom malfunction problem in the condominium. However, the intercom malfunction problem at Block A still could not be resolved and the sub-contractors would return next couple of days to resolve the problem.
Security Review and Update
The Meeting requested from BRM the report for findings on the incident in which security guards were found bringing other residents/guests directly to the JMC members to seek clarification regarding the car park issues in Desa Putra. BRM reported that having checked with the Closed Circuit Television (CCTV) camera, it was found that the reported incident was actually a misunderstanding case. The person who was clad in a T-shirt who approached the committee member was actually the security officer who was off-duty.
The Chairman, Mr Stephen Lim informed the Meeting that all JMC members in future should refer to the Management should they have any message to be conversed to the security guards and the JMC members were advised not to approach the security guards themselves.
The proposed resignation of the committee member, Ms Lilian Quah was rejected by the JMC members. The meeting requested BRM to remove the unit no. and contact no. of all the JMC members from the JMC members’ name list that was placed at all the notice boards. BRM noted the request from the Meeting.
Update on Conversion of Usage of Common Facilities
BRM informed the meeting that they have obtained relevant information from City Hall of Kuala Lumpur (CHKL) in regards of the conversion of usage of the common facilities. The Meeting was informed by BRM that CHKL would require the building plans for the proposed conversion.
BRM had notified Mr Yip Foo Wah of MSL/GQA Sdn Bhd with regards of the required building plans. Mr Yip Foo Wah would provide the said building plans. The Meeting queried BRM on the reason to engage an architect to prepare the building plan for the said conversion as several members of the Meeting was of the opinion the building plans could be prepared by any person.
BRM explained that preparation of the building plans by a professional architect is part of the proper channel to enable conversion of usage of the common facilities. BRM further explained that a proper channel is required to prevent the issuance of strata titles from being obstructed.
Some members of the Meeting was of the opinion that by submitting the building plans for the conversion of usage of the common facilities, the issuance of the strata titles would be even obstructed.
The Meeting suggested that the conversion of the usage of the common facilities to be carried out without making formal application to the City Hall of Kuala Lumpur (CHKL). The conversion of usage of the common facilities should be done internally.
BRM explained that as a professional property manager for Desa Putra, BRM has the responsibility and duty to advise the JMC on the proper procedures required to convert the usage of the common facilities. BRM further expressed that an Extraordinary General Meeting (EGM) has to be called for the said conversion. However, the JMC choose to overrule the advice given and the Meeting decided not to make a formal application to CHKL for the said conversion. The Meeting further agreed to fully compensate BRM and relieve BRM of all responsibilities, liabilities and obligations in relation to these decisions of the Meeting, should litigation be initiated by any party against BRM over this change of usage of the common facilities which might result in a penalty imposed by the relevant authorities and/or cause delay or rejection of the strata title application submitted by MSL/GQA.
The JMC unanimously decided to proceed with the conversion of the usage of the common facilities internally and not making any application to the CHKL for that purpose in order to avoid any complication.
Report on Common Areas Future Rental
BRM reported to the JMC that the Management had received several letters from prospective tenants who are interested in renting the common areas such as the launderette, the shop lots and the car wash area.
The Meeting informed that the equipments in the launderette have not been removed yet by the owner and the Meeting further queried BRM on the actions that had been taken by the Management to request the owner to remove the belongings.
BRM reported to the JMC that the Management had contacted the owner of the equipments in the launderette and was informed that the said owner is waiting for further information from the JMC with regards to the rental of the launderette.
The Meeting informed BRM that the said owner had earlier verbally agreed with the developer to rent the launderette. However, upon formation of the JMB, all the contracts of rental had been considered as null and void and the developer had notified all tenants on this matter through writing.
The JMC requested BRM to start the tender process for rental of the common areas. BRM was also requested to put in writing to the owner of the present equipments in the launderette requesting the owner to remove them within a specified period should the owner is not interested in renting the place.
Financial Matters
Mr Yong Yen Kiong of BRM reported to the members of the Meeting that as at 31 July 2008, it was noted that the total amount transferable to the Desa Putra Condo JMB account was RM822,907.40, RM55,995.42 and RM39,153.60 respectively from the MSL Properties S/B current account, Landserve Property Management S/B current account and the unidentifiable collections.
A total amount of RM150,000.00 had been earlier transferred from the MSL Properties S/B current account to the Desa Putra Condo JMB account.
On the other hand, it was also noted that a total amount of RM648,755.84 was owing by Desa Putra Condo JMB to the developer, Golden Quantum Acres S/B.
However, BRM informed the JMC that BRM was unable to quantify the said amount of RM648,755.84 owing by Desa Putra JMB to the Golden Quantum Acres Sdn Bhd.
The Meeting requested the developer’s representative, Mr Yip Foo Wah of MSL/GQA to explain on the said matter. Mr Yip Foo Wah of MSL/GQA informed that he is unable to provide explanation on the said amount as he has no access to the information. However, he would request the personnel from the accounts department to liaise with BRM on the said matter.
BRM presented the cheques requiring the signatories of the Chairman, Mr. Stephen Lim and the Treasurer, Mr Lau Eng Shinn.
Festival Celebrations
BRM gave an update report on the DeepaRaya Celebration that had been held on 1st November 2008. BRM reported to the Meeting that the DeepaRaya Celebration had been successfully organized and in future, more similar events could be held to promote harmonious residential living in Desa Putra.
Update on Construction of Sri Rampai LRT Station
BRM informed the Meeting that a discussion had been held between the developer (Golden Acres Sdn Bhd), BRM and the project consultant for Sri Rampai LRT Station (KLRT Consult Sdn Bhd) with regards to the construction of the Sri Rampai LRT Station.
BRM further informed the Meeting that the construction of the Sri Rampai LRT Station is expected to be completed by the end of year 2009. BRM also briefed the Meeting that the road access to Sri Rampai LRT Station is too near to the condominium and the access from the condominium to the said station may also be affected as according to the consultant, a sewerage tank will be constructed near to the boundary.
BRM advised the JMC that request could be made to the relevant authority in order to shift the sewerage tank to other places rather than at the place obstructing the access door from the condominium to the Sri Rampai LRT Station.
The Meeting decided to put in writing officially to the relevant authority requesting for the sewerage tank to be placed at other locations rather than at the area obstructing the present access door to the LRT station. Besides, the letter will be used to urge the relevant authority to pay attention on the access road to the LRT station.
Any Other Business
Lift – Floor and Wall Panel Protector
BRM informed the Meeting that the Management would be obtaining quotations from the present lift maintenance contractor, MS Elevator Engineering Sdn Bhd as well as others similar companies for quotations for installation of the lifts floor and wall panel protector. Upon receiving the quotations, BRM would prepare the Service and Maintenance Approval (SMA) for the consideration and approval of the JMC.
Notice Boards (Arcylic Sheet or 7’’ LCD screen panel)
BRM reported to the Meeting that upon finding, it was noted that the installation of a 7’’ LCD screen panel would require a cost of approximately RM600.00 while installation of an acrylic sheet would require a cost of approximately RM1,000.00. In addition, BRM informed the Meeting that rental would be received from the company who install the LCD screen panel in the lift. The Meeting has decided to install a 7’’ LCD display screen panel at every lift as a new format to inform residents of events and activities happening in the condominium.
Internet
BRM informed the Meeting that the Broadband service provider, Izzi net requires some documents such as the Quit Rent, Land Titles, Assessment (if any), Certificate of Fitness for Occupation (CFO) and Building Plans from the Management. However, as the Management did not possess the Land Titles and CFO, thus the Management would be obtaining the copies of the documents from MSL Property Sdn Bhd.
The developer, MSL Property Sdn Bhd informed that all the documents had earlier been provided to the Management, However, since it was noted that the documents were not in the possession of the Management, thus the developer would provide the Management with the required documents. BRM to follow up on this matter.
Car Wash
BRM informed the Meeting that the Management would inform the JMC on the commencement date to rent the car wash area to the interested parties. BRM also further informed the Meeting that there were a few parties who were interested to rent the car wash area. Mr Nah Teik Pheng of BRM informed the Meeting that Mr Brian Wong, Resident Manager of Desa Putra would be preparing the schedule for the commencement of renting the car wash area. The schedule would be given to the JMC members for reference.
Swimming Pool
BRM informed the Meeting that the faulty treads or steps of the swimming pool side ladder had been rectified.
Traffic Signage
BRM informed the Meeting that Mr Brian Wong would be studying the needs of new signages to be placed at key areas in the condominium. Upon finding out the additional signages required, BRM would source for quotations and thereafter, provide the quotations for the consideration and approval of the JMC.
Retractable Polycarbonate Shade
BRM presented two (2) quotations that had been obtained from the suppliers, namely Hobbycraft Design (M) Sdn Bhd and JV Pro Trading & Services for the installation of the retractable polycarbonate shade to the JMC. Tn Haji Abbas Bin Ibrahim queried the reason for two (2) polycarbonate shade being installed at the entrance to the condominium. BRM informed that the polycarbonate shade would be installed at the entrance for the resident’s and visitor’s lane as well.
Mr Abbas F Mahmud was of the opinion that the polycarbonate shade may not be effective if the shade is too low. Thus, the Meeting decided to make a joint inspection with the Management on the coming Saturday (22 November 2008) at the security guard house to further study on the subject matter. The Meeting decided to KIV this subject matter until further notice.
Recalibration of LV Room
BRM proposed to the Meeting to award the job of recalibration of the LV room switchgears to Sunses M&E Engineering Services. As there was no objection from the Meeting, thus BRM would be preparing the Service and Maintenance Approval (SMA) for the consideration and approval of the JMC.
Iron Cast Floor Trap
BRM informed the Meeting that the supplier, Hobbycraft Design (M) Sdn Bhd had taken away a sample of the existing iron cast floor trap along the driveway. BRM further informed the Meeting that the said supplier would want to create a better and more durable design for the floor trap. BRM to follow up on this matter.
Planter Box in Block B & C
BRM informed the Meeting that grass seeding would be placed at the planter box of Block B & C to enhance the aesthetic of the areas or BRM will discuss with the present landscaping service provider, WC Landscape Services to grow some plants in the planter box of Block A and C without any cost involved.
Items Requiring JMC Approval
BRM presented to the JMC the agreement prepared by Macro Lynx Sdn Bhd for the proposed broadband service in Desa Putra Condominium as well as the rental agreement prepared by E L Office Automation (photocopy machine).
Both the agreements had been duly signed by the JMC. Proposal to Purchase Office Equipments BRM requested for approval from the JMC for the purchase of office equipments including executive chairs and tables, drawers, cabinets, safe cabinets and water dispenser machine.
The Meeting agreed and approved the request and required BRM to proceed with sourcing for quotations and thenceforth, submit the Service and Maintenance Approval (SMA) to the JMC for consideration and approval.
Gymnasium
Tn Haji Abbas Bin Ibrahim informed the Meeting that there were several incidents he had noticed that the electricity supply for the air-conditioner in the gymnasium was not switched off during night time even when nobody is inside the room.
BRM noted the comment from Tn Haji Abbas Bin Ibrahim and further informed that the Management would look into this matter and also prepare a checklist for the maintenance personnel to check on this matter regularly.
Official Website for Desa Putra
Mr Nah Teik Pheng of BRM informed the Meeting that upon his finding, it was noted that the creation of an official website for Desa Putra Condominium would require the cost of approximately RM8,500.00.
The Meeting commented that the cost was too expensive. The Meeting informed that the purpose of the official website could be utilized for residents to lodge their complaints.
The meeting requested BRM to study the possibility just to register the email hosting which would only require about RM50.00 as the registration fee and between RM100.00 to RM150.00 for the purchase of the memory. BRM to look into this matter and to report the finding in the next Meeting.
Issuance of Strata Title
The Meeting requested Mr Yip Foo Wah of MSL/GQA to provide an update on the status of strata title application to the JMC during the next Meeting.
Date and Time of Next Meeting
The Meeting has decided to hold its next meeting (10th JMC meeting) on 17 December 2008 (Wednesday).
Conclusion
As there were no any other matters to be discussed, thus the Meeting had been adjourned at 2315 hours with a vote of thanks to the Chairman.
