NOTICE TO ALL DESA PUTRA OWNERS

DESA PUTRA CONDOMINIUM JOINT MANAGEMENT BODY (JMB 194/2008)
11th December 2008

RE : STAKEHOLDER LAWYER ON 2.5% RETENTION SUM AND OUR SLOPE ADJOINING THE CONDO

1. STAKEHOLDER LAWYER 2.5% RETENTION SUM
I am happy to inform all of you who has signed and was part of the signature campaign to ask the stakeholder lawyer to withhold the final 2.5% retention sum and based on the recent lawyer letter dated 28th November 2008 which indicated that this final sum will be released on 10th December 2008 – the lawyer has decided upon objections from both the JMC and the owners to hold the money further pending an amicable settlement between the owners and the developer. Therefore, the letter dated 28th November 2008 is no longer valid on the point of the money to be released on 10th December 2008.
Further to this, a group of owners being together with the property management company Burgess Rawson will conduct a series of joint inspection starting from next Thursday afternoon to review all the defects listed with the developer. A report or minutes of the inspection will be produced upon the completion of each session for recording and later submission to the stakeholder lawyer. We hope with this mechanism both owners and developer will have a proper method to resolve these issues to both sides satisfaction fairly.
With this, i would like to thank on behalf of the JMC all owners who had played their part to sign & fax to the lawyer coupled with those who also got involved in helping to circulate the news within their groups in the condo. Thank you all.

2. THE SLOPE ADJOINING TO OUR CONDO
With the recent incidents of landslide in Damansara and Bukit Antarabangsa, some residents had voiced their concerns on the slope adjoining our condo. These concerns are perfectly valid and should be given top priority especially with the rainfall being heavier over a longer period of time allowing huge volumes of water to accumulate.
Initial clarification with the developer has been positive whereby we were told that the building itself has its foundation on bore piles and the hill behind or adjoining to it was a cut hill and well drained and protected with guniting and soil nails. This is basically to say the slope was done properly and so far there had been no visible signs of impending dangers.
On the other hand, we have instructed the property management to quickly perform visual inspection on the slope for any tell tale signs of potential danger and to clean all possible blockage of any of the drainage areas on the slope. This has been done early this week itself and our SOP has now included this as part of their weekly checks and maintenance.
This coming weekend i will be meeting up with the developer to study the design drawing and also to listen to their briefing on the design and construction of the slope. It is the JMC aim that we do not have any possible dangers with the slope adjoining to our condo. Once we have more details, we shall update all of you to give your information on this matter.

3. ALARM SYSTEM FOR THE CONDO
This is just a brief note to inform you of our plan for the very near future. Over some time, in some recent fire alarm incidents (where the fire alarm was activated either by accident or as a recent case, one of the resident kids whose fireworks triggered it) we found that most of the residents DID NOT PAY ATTENTION nor REACT BY COMING DOWN from their unit. Upon investigation by our committee members we discovered that :
1. The security team was not clear on their roles and the SOP (standard operating procedures)
2. The people do not take the alarm seriously which render the whole system redundant
3. If there is an actual emergency either a fire or in this case, a landslide, triggering the fire alarm will not induce the effect of getting everyone to come down.
To prevent this and to make it clear that an actual emergency is happening, we will do the
following very soon :
1. We will have a second alarm installed at the basketball court
2. This alarm will be similar to those bomb alert alarm found in some countries (for eg Singapore) – loud and very clear to all residents
3. This alarm will ONLY be triggered manually by the security officer in charge when he has determined that the normal alarm or any emergencies is a REAL event thus requiring all residents to come down immediately
4. This second alarm will be a clear signal to all residents that YOU MUST GO DOWN NOW as this is trigger by the person in charge and not an accident!
With this, we hope we can make our condo safer and the emergency procedures clear to all of you. In due time, our property management Burgess Rawson will conduct fire drills so that all residents will familiarise yourself with how to evacuate in event of emergency. We should all be prepared for such eventualities as we are living now in a multi level property.
I will update all of you with more details soon.
Yours faithfully,
Stephen Lim
Chairman – Desa Putra JMC